📋 In This Article
- Understanding the Verdict
- Variance Classifications
- What Each Section Checks
- How to Read a Variance
- Suggested Comments
- Common Questions
The Pre-Submission Review is a GrowerIQ-exclusive tab that automatically checks your report for balance issues before you submit to the ODC. It analyses every month across all tabs and classifies any variances with colour-coded verdicts.
For an overview of all report sections, see ODC Overview.
Always Review Before Submitting
Always review this tab before submitting your report. It can save you from submitting data that the ODC may query.
🚦 Understanding the Verdict
The review sheet gives an overall submission verdict at the top:
| Verdict | Colour | What It Means |
|---|---|---|
| Ready to Submit | Green | All balances check out. No issues found. |
| Review Recommended | Amber | Minor variances found that are likely explainable. Review the details before submitting. |
| Review Required | Red | Significant unexplained variances found. Investigate before submitting. |
🏷️ Variance Classifications
When a monthly balance does not perfectly match (Closing != Opening + Sources - Destinations), GrowerIQ classifies the variance into one of seven categories:
| Classification | Colour | What It Means | Action Required |
|---|---|---|---|
| BALANCED | Green | Difference is 1 gram or less. Perfect balance. | None |
| NEGLIGIBLE | Grey | Difference is less than 100 grams. Rounding or minor measurement variation. | None |
| MOISTURE LOSS | Blue | Variance is explained by moisture evaporation during storage or processing. Expected for dried cannabis. | None (informational) |
| PROCESSING LOSS | Green | Variance is explained by weight lost during extraction or refinement (e.g., crude oil to distillate). | None (expected) |
| WEIGHT CORRECTION | Yellow | Variance matches a documented weight adjustment in GrowerIQ (manual inventory correction). | Ensure the correction is documented with a reason |
| MOISTURE + CORRECTION | Yellow | Combination of moisture loss and a documented correction. | Review the correction reason |
| REVIEW REQUIRED | Red | Variance cannot be explained by moisture, processing, or documented corrections. | Investigate before submitting |
Colour Coding at a Glance
Green and Grey classifications need no action. Blue is informational. Yellow means check your documentation. Red means investigate before you submit.
🔍 What Each Section Checks
The review sheet runs balance checks across all report tabs:
| Section | What is Checked | Check Count Example |
|---|---|---|
| Cannabis Stock >1% THC | Monthly balance equation per row | 1 check per month in the quarter |
| Cannabis Stock <=1% THC | Monthly balance equation per row | 1 check per month in the quarter |
| Cannabis Resin Stock | Monthly balance equation including processing loss | 1 check per month in the quarter |
| Manufacturing | Balance equation per material type per month | 5 material types x months in quarter (e.g., 15 checks for Q1, up to 60 for a full-year Q4 report) |
Manufacturing Has the Most Checks
Because the Manufacturing tab has five material types (Raw Starting Material, Gross Weight Extract, Delta-9 THC, Other THC Isomers, CBD), it generates far more balance checks than the other sections. A Q4 report covering all 12 months will have up to 60 manufacturing checks alone.
📖 How to Read a Variance
For each flagged month, the review shows five pieces of information:
- Expected closing - calculated from Opening + Sources - Destinations
- Actual closing - from GrowerIQ's inventory snapshot
- Difference - in kilograms
- Classification - one of the seven categories from the table above
- Diagnostic explanation - what likely caused the variance
Start with Red Items
If you have multiple variances, address REVIEW REQUIRED (red) items first. Green, grey, and blue items are typically safe to submit as-is.
💬 Suggested Comments
The review sheet generates suggested comments you can include when submitting to the ODC. These explain any non-zero variances in plain language.
Example comment: "0.245 kg variance in Stock >1% THC for March attributed to moisture loss during storage."
These comments are designed to pre-emptively answer questions the ODC may raise about your data.
❓ Common Questions
Everything shows BALANCED. Can I just submit? Yes. Green across the board means your data is consistent. You can submit with confidence.
I have a REVIEW REQUIRED variance. What do I do? Check the diagnostic explanation. Common causes include: an activity was recorded in GrowerIQ but not categorised correctly, or an inventory adjustment was made without a documented reason. Fix the underlying data in GrowerIQ and regenerate the report.
Can I submit with NEGLIGIBLE variances? Yes. Variances under 100 grams are within normal measurement tolerance and are unlikely to be queried by the ODC.
What causes MOISTURE LOSS? Cannabis naturally loses moisture over time. When stored cannabis is weighed at different times, the weight may decrease slightly. GrowerIQ recognises this pattern and classifies it automatically.
I see a variance related to merged or destroyed batches. What does that mean? When batches are merged and then destroyed in the same period, the timing of those operations can cause a structural variance. GrowerIQ detects this pattern and accounts for it in the variance analysis.
How does PROCESSING LOSS differ from MOISTURE LOSS? Moisture loss occurs during storage of cannabis flower (water evaporation). Processing loss occurs during extraction or refinement of resin (e.g., crude oil refined into distillate loses weight in the process). Both are expected, but they apply to different tabs.
Should I generate a Breakdown Report as well? If any variance shows amber or red, generating a Breakdown Report article is recommended. The Breakdown Report shows the individual activities behind each number, making it easier to identify the source of a discrepancy.
Return to ODC Overview for an overview of all report sections.