📋 In This Article
- Understanding the Verdict
- Variance Classifications
- What Each Section Checks
- How to Read a Variance
- Suggested Comments
- Common Questions
The Pre-Submission Review is a GrowerIQ-exclusive tab that automatically checks your report for balance issues before you submit to the ODC. It analyses every month across all tabs and classifies any variances with colour-coded verdicts.
For an overview of all report sections, see ODC Overview.
What Changed in the Q1 2026 Template
From the Q1 2026 reporting period, the report uses the ODC's updated V3 template. The review's verdicts and variance classifications work exactly as before, but suggested comments now paste into the template's new Comments column and the review also crosschecks the new supply split columns. See What Changed in the Q1 2026 ODC Template for the full list of template changes.
Always Review Before Submitting
Always review this tab before submitting your report. It can save you from submitting data that the ODC may query.
🚦 Understanding the Verdict
The review sheet gives an overall submission verdict at the top:
| Verdict | Colour | What It Means |
|---|---|---|
| Ready to Submit | Green | All balances check out. No issues found. |
| Review Recommended | Amber | Minor variances found that are likely explainable. Review the details before submitting. |
| Do Not Submit | Red | Unexplained variances or mismatches that must be resolved. Investigate before submitting. |
🏷️ Variance Classifications
When a monthly balance does not perfectly match (Closing != Opening + Sources - Destinations), GrowerIQ classifies the unexplained remainder into one of three statuses:
| Classification | Colour | What It Means | Action Required |
|---|---|---|---|
| BALANCED | Green | Fully reconciled. Any unexplained movement is under 1 kg (or under 0.5% of closing stock). | None |
| NEGLIGIBLE | Grey | Minor gap of less than 2% of closing stock. Rounding or minor untracked changes. | Check the month's detail; usually safe |
| REVIEW | Red | Unexplained movement of 2% of closing stock or more. | Investigate before submitting |
Colour Coding at a Glance
Green needs no action. Grey means check the month's detail before submitting. Red means investigate before you submit: a REVIEW status on any ODC-reportable tab turns the overall verdict red, and a NEGLIGIBLE one turns it amber.
🔍 What Each Section Checks
The review sheet runs checks across all report tabs, month by month:
| Section | What is Checked |
|---|---|
| Crops - Medicinal / Scientific | Every cell is recalculated from your activity data and compared to the template, cell by cell |
| Cannabis Stock >1% THC and <=1% THC | Every ODC column from Opening stock to Closing stock is independently verified, plus a full monthly weight reconciliation |
| Cannabis Resin Stock | The same column verification and monthly reconciliation for resin and pure intermediates |
| Manufacturing | Monthly balance per manufactured product category |
| Fresh cannabis | Reconciled for internal tracking only; it explains where your dried stock came from but is not itself an ODC tab |
Empty Tabs Are Verified Too
Tabs with no activity in the period are listed under "Tabs confirmed all zero", so an all-zero tab is still a checked tab rather than a skipped one.
New in V3: Supply Split Crosscheck
The review now also crosschecks the V3 template's new supply split columns (J to M on the stock and resin tabs), confirming that supply to ND Act licence holders, supply to GMP (Part 3-3 TG Act) licence holders, and domestic sales to non-ND-Act recipients each landed in the correct column.
📖 How to Read a Variance
For each tab and month, the review walks from opening to closing stock:
- Opening - from GrowerIQ's inventory snapshot
- Plus production and incoming stock - for example, drying runs that created dried cannabis
- Minus traced exits - processing, packaging, testing, and supply movements
- Plus or minus documented weight changes - such as curing loss
- Minus adjustments - whatever remains unexplained. This line carries the classification (BALANCED, NEGLIGIBLE, or REVIEW), the gap as a percentage of closing stock, and a short diagnosis such as "Rounding" or "Untracked changes"
- Equals closing - which must match the inventory snapshot
Below each reconciliation, detail sections list the underlying events (production, processing, packaging, testing) and the composition of the closing stock, so you can trace where every kilogram went.
Start with Red Items
If you have multiple variances, address REVIEW (red) items first. Green and grey items are typically safe to submit as-is.
💬 Suggested Comments
The review sheet generates suggested comments you can include when submitting to the ODC. These summarise each month's verified figures in plain language, and now also describe licence-typed supply movements introduced by the V3 template.
The V3 template adds a dedicated Comments column (column Q) to the stock and resin tabs. Paste the suggested comments there: the review sheet itself tells you "Copy to column Q of Stock tabs in the ODC template."
Example monthly comment: "Opening stock of 282.276 kg verified. 2.611 kg produced from 1 drying event. 51.000 kg supplied to GMP licence holders, 0.932 kg testing/analysis. Closing stock of 273.381 kg verified. All 15 ODC columns independently confirmed."
These comments are designed to pre-emptively answer questions the ODC may raise about your data.
❓ Common Questions
Everything shows BALANCED. Can I just submit? Yes. Green across the board means your data is consistent. You can submit with confidence.
I have a REVIEW status. What do I do? Check the diagnosis on the adjustments line. Common causes include: an activity was recorded in GrowerIQ but not categorised correctly, or an inventory adjustment was made without a documented reason. Fix the underlying data in GrowerIQ and regenerate the report.
Can I submit with NEGLIGIBLE variances? Usually, yes. NEGLIGIBLE means the unexplained gap is under 2% of closing stock, which is within normal measurement tolerance. It does produce an amber Review Recommended verdict on ODC-reportable tabs, so check the month's detail before submitting.
What about moisture loss during drying or storage? Cannabis naturally loses moisture over time. The review traces drying runs and documented weight changes (such as curing loss) as part of each month's reconciliation, so expected moisture loss appears as a traced movement rather than an unexplained variance.
I see a variance related to merged or destroyed batches. What does that mean? When batches are merged and then destroyed in the same period, the weight crosses between categories before it leaves your stock. The review traces these cross-category movements in the month's reconciliation so they are not flagged as unexplained.
What does "Rounding" or "Untracked changes" mean next to an adjustment? It is the review's diagnosis of the unexplained remainder. "Rounding" means the gap is under 1 kg and consistent with measurement rounding. "Untracked changes" means weight moved without a fully traced activity behind it. If the status alongside it is REVIEW, correct the underlying records in GrowerIQ and regenerate the report.
Should I generate a Breakdown Report as well? If any variance shows amber or red, generating a Breakdown Report is recommended. The Breakdown Report shows the individual activities behind each number, making it easier to identify the source of a discrepancy.
Return to ODC Overview for an overview of all report sections.