📋 In This Article
- Reporting Schedule & Deadlines
- What the Report Covers
- Licence Holder Setup
- Classify Your Buyers
- How to Generate the Report
- Key Concepts
- Regulatory Context
- Common Questions
GrowerIQ automatically generates your ODC Quarterly Report from your day-to-day activity data. No manual data entry required for your quarterly figures.
New Template From Q1 2026
GrowerIQ now generates this report on the ODC's V3 template (February 2026), which is mandatory for all reports from Q1 2026 onward. For a summary of what changed from the previous template, see the V3 Template Changes article.
📅 Reporting Schedule & Deadlines
| Quarter | Period Covered | Due Date | Notes |
|---|---|---|---|
| Q1 | January - March | COB 15 April | Cumulative: Jan-Mar |
| Q2 | January - June | COB 15 July | Cumulative: Jan-Jun |
| Q3 | January - September | COB 15 October | Cumulative: Jan-Sep |
| Q4 | January - December | COB 15 January (next year) | Cumulative + annual reconciliation |
Reports Are Cumulative
Reports are cumulative. Q2 includes all Q1 data. Q4 includes the full year plus annual reconciliation rows. For stock tabs, each month's row is independent (opening/closing snapshots). "Cumulative" means Q2 shows January through June monthly rows, not that values are summed across quarters.
📊 What the Report Covers
The ODC Quarterly Report contains the following tabs:
- Licence Holder Details - Your organisation, licence number, site ID, and permit information (auto-populated from your organisation settings; see Licence Holder Setup below)
- Crops - Medicinal - Plant counts for medicinal cannabis (generated, propagated, harvested, destroyed). See Crops article
- Crops - Scientific - Plant counts for scientific/research cannabis. See Crops article
- Cannabis Stock >1% THC - Weight tracking for high-THC cannabis (in kg, dry weight). See Cannabis Stock article
- Cannabis Stock <=1% THC - Weight tracking for low-THC cannabis. See Cannabis Stock article
- Cannabis Resin Stock - Weight tracking for resin and pure intermediates. See Cannabis Resin Stock article
- Manufacturing - Extract production inputs and outputs, with starting material tracked by THC class and by domestic or imported source. See Manufacturing article
New in the V3 Template
All Crops, Stock, Resin, and Manufacturing tabs now include a Comments column for explaining amendments or discrepancies, and the domestic supply columns on the stock, resin, and Manufacturing tabs are split by your buyer's licence type (see Classify Your Buyers below).
Plus two GrowerIQ-exclusive tools:
- Pre-Submission Review - Automated variance analysis before you submit. See Pre-Submission Review article
- Breakdown Report - Activity-level audit trail for verification, now expanded with Endtype Classification and Recipient Audit tabs. See Breakdown Report article
⚙️ Licence Holder Setup
Before generating your first report, configure your licence holder details in GrowerIQ:
- Navigate to Administration > Organisation Settings
- Enter your ODC licence number
- Enter your site ID (defaults to S01)
- Add your cultivation permit(s): permit number, start date, end date
- Add your manufacture permit(s): permit number, start date, end date
- Classify the licence type of each Australian buyer you supply (see Classify Your Buyers below)
Multiple Sites
One report is generated per permitted site. If you have multiple sites, generate a separate report for each.
🏷️ Classify Your Buyers
The V3 template reports domestic supply in separate columns depending on the licence your buyer holds. GrowerIQ picks the correct column using the Licence type for ODC reporting field on each buyer's account. It is a one-time setting per buyer, so confirm their licence once at onboarding:
- Navigate to CRM > Accounts and open (or create) the buyer's account
- Set the Licence type for ODC reporting dropdown (shown when your organisation is based in Australia)
- Save the account
| Buyer's licence type | Stock and resin tabs | Manufacturing tab |
|---|---|---|
| Other medicinal cannabis grower or processor (ND Act licence holder) | Column J (P2) | Column N (M2) |
| Pharmaceutical manufacturer (GMP, Part 3-3 TG Act licence) | Column L (P3) | Column M (M4) |
| Pharmacy, distributor, or state-only licence holder (non-ND-Act) | Column M (P7, P8, P9, P10) | Column L (M1, M3, M6, M8, M9, M10) |
Unclassified Buyers Default to GMP
Australian buyers without a licence type set are reported in the GMP column (P3 on the stock tabs, M4 on Manufacturing) and flagged with a warning in the Breakdown Report's Recipient Audit tab. Classify every buyer you supply before generating your report.
Overseas Buyers
Buyers outside Australia do not need a licence type. Their shipments are reported under Supply - Export automatically and never appear in the domestic supply columns.
📝 How to Generate the Report
- Navigate to Reports > ODC Quarterly Report
- Select the year and quarter
- Click Generate Report
- Watch the progress indicator (report generation may take a few minutes for large datasets)
- Once complete, click Download to save the XLSX file
- The file is named:
ODC Reporting Q[quarter] [year] [licence]_[site].xlsx
Verify Before Submitting
You can also generate a Breakdown Report for verification before submitting. See Breakdown Report article.
🔑 Key Concepts
Dry Weight at 10% Moisture
All weights in the report are standardised to dry weight in kilograms at 10% moisture content. GrowerIQ automatically converts fresh cannabis weights.
Two Significant Figures
All weights are reported to two significant figures, as required by the V3 guidance. GrowerIQ applies the rounding automatically and writes numbers only, with no units or symbols in the cells.
THC Classification
Cannabis is split into high THC (>1%) and low THC (<=1%) based on the most recent THC test result recorded in GrowerIQ.
Plant Counting
A plant is counted when it is recorded as germinated or propagated in GrowerIQ (seeds germinated, cuttings rooted).
Zero-Fill
If a column does not apply to your operation, GrowerIQ leaves it as zero. No manual entry needed.
📜 Regulatory Context
Narcotic Drugs Act 1967
This report is required under the Narcotic Drugs Act 1967 for all holders of a valid medicinal cannabis permit for cultivation, production, or manufacture. The template follows the Office of Drug Control (ODC) Cannabis Reporting Template V3 (February 2026), mandatory for all reports from Q1 2026 onward.
❓ Common Questions
What if I have multiple sites? Generate a separate report for each permitted site. Select the site in the report settings.
What's the difference between Q1-Q3 and Q4? Q4 includes the full calendar year data plus annual reconciliation rows that verify your yearly totals balance correctly. In the V3 template, Q4 also adds an annual cultivation area summary on the Crops tabs (area sown, area harvested, and quantity produced) that you complete manually before submitting.
Do I need to fill in anything manually? Almost nothing. GrowerIQ auto-populates the reporting fields from your recorded activities. Two exceptions: the Q4 annual cultivation area fields are left blank for you to complete, and the Comments columns are free text for explaining amendments or discrepancies. The Pre-Submission Review suggests comment wording you can copy into column Q of the stock tabs. See Pre-Submission Review article.
Where do I submit the report? Submit the downloaded XLSX file to the ODC by email to mcs@health.gov.au by the quarterly deadline, per the V3 guidance.