📋 In This Article
- How the Tab is Organised
- The Balance Equation
- Field Definitions
- How Supply is Split by Buyer Licence Type
- The Comments Column
- Fresh-to-Dry Conversion
- High THC vs Low THC
- Common Questions
The Cannabis Stock tabs track the weight (in kg) of dried and fresh cannabis flower moving through your facility each month. There are two tabs: one for high-THC cannabis (>1%) and one for low-THC cannabis (<=1%). Both have the same structure.
What changed in the Q1 2026 template
From Q1 2026 the ODC requires version 3 of the reporting template, and GrowerIQ now generates it automatically. On this tab, the single Domestic Sales column is split into four supply columns (J to M) based on the buyer's licence type, Export and Destroyed moved to columns N and O, Closing Stock moved to column P, and a new Comments column was added at Q. See the ODC V3 Template Changes article for the full list of changes across every tab.
Related Articles
This article covers the Cannabis Stock tabs. For an overview of the full report, see ODC Overview. For resin tracking, see Cannabis Resin Stock article. For automated balance checking, see Pre-Submission Review article.
📋 How the Tab is Organised
- 12 monthly rows (one per month)
- Each row tracks: opening stock, sources (where stock came from), destinations (where stock went), closing stock
- Annual summary row at the bottom
- All values in kilograms (kg), dry weight at 10% moisture content
Two Significant Figures
The V3 guidance requires all weights to be reported to two significant figures, with numbers only in the cells (no units like "kg" and no symbols). GrowerIQ applies this rounding automatically, so 123.45 kg appears as 120 and 0.4567 kg appears as 0.46.
⚖️ The Balance Equation
Each month must balance:
Closing Stock = Opening Stock + Sources - Destinations
Where:
- Sources = Grown + Purchased + Imported
- Destinations = Own Manufacture + Own Resin Production + Testing + Site Transfer + the four Supply columns (J to M) + Export + Destroyed
Opening Stock Continuity
Opening stock for any month should equal closing stock of the previous month. If you see a difference, check the Pre-Submission Review tab for an explanation.
📝 Field Definitions
| Field | Column | Pathway Code | What It Means | What GrowerIQ Counts |
|---|---|---|---|---|
| Opening Stock | B | - | Weight of cannabis on hand at the start of the month | Snapshot of all cannabis inventory at the first day of the month |
| Grown Own Cultivation | C | - | Cannabis harvested and processed from your own plants at the same site | The final weight after your production chain. If you harvest, dry, then cure, GrowerIQ reports the cured weight (not all three). If you harvest fresh cannabis that is not dried within the same month, the fresh weight (converted to dry-weight equivalent) is reported. |
| Purchased from Cultivator | D | - | Cannabis purchased from another cultivator or transferred in from a different site | Received inventory from a domestic (Australian) supplier |
| Imported Material | E | - | Cannabis received from outside Australia | Received inventory from an international supplier |
| Used Own Manufacture | F | - | Cannabis sent to your manufacturing/extraction process at the same site | Weight of cannabis used as input to extraction or manufacturing activities |
| Used Own Resin Production | G | - | Cannabis used to produce resin (hash, kief, rosin, etc.) | Weight of cannabis used as input for resin extraction activities specifically |
| Testing/Analysis | H | P4 | Cannabis sent for laboratory testing | Samples created and sent to lab |
| Site Transfer | I | P1 | Cannabis moved to another site under your licence | Inter-site transfers within your organisation |
| Supply to ND Act Holder for Manufacture | J | P2 | Cannabis supplied to another ND Act licence holder for manufacturing | Completed shipments to buyers classified as ND Act licence holders |
| Supply to ND Act Holder for Other Purposes | K | - | Cannabis supplied to another ND Act licence holder for a purpose other than manufacture | Always reported as 0 by GrowerIQ today (see the supply split section below) |
| Supply to GMP Licence Holder | L | P3 | Cannabis supplied to a holder of a manufacturing licence under Part 3-3 of the TG Act (a GMP pharmaceutical manufacturer) | Completed shipments to buyers classified as GMP licence holders, plus any Australian buyers not yet classified |
| Domestic Sales (Non-ND-Act) | M | P7, P8, P9, P10 | Cannabis sold or transferred to an Australian buyer who does not hold an ND Act licence (pharmacies, distributors, state-only licence holders) | Completed shipments to buyers classified as non-ND-Act |
| Export | N | P6 | Cannabis shipped outside Australia | Completed shipments to non-Australian destinations |
| Destroyed | O | P5 | Cannabis formally destroyed (excludes waste) | Cannabis queued for destruction and destruction completed |
| Closing Stock | P | - | Weight of cannabis on hand at the end of the month | Snapshot of all cannabis inventory at the last day of the month |
| Comments | Q | - | Free-text notes for the regulator explaining amendments or discrepancies | Left blank for you to fill in. The Pre-Submission Review tab suggests comments to paste here (see below). |
For the full list of pathway codes and what each one means, see the Supply Pathway Codes article.
Manufacture Cross-Reference
"Used Own Manufacture" should match the Manufacturing tab's combined cannabis input for the same THC level (the domestic plus imported input columns). If you see a discrepancy, check the Pre-Submission Review article tab.
🏷️ How Supply is Split by Buyer Licence Type
The old template had one Domestic Sales column. The V3 template asks a follow-up question: what kind of licence does your buyer hold? The answer decides which of the four supply columns the shipment lands in:
| Column | Buyer | Typical Examples |
|---|---|---|
| J | Another ND Act licence holder, supplied for manufacture | Another medicinal cannabis grower or processor |
| K | Another ND Act licence holder, supplied for other purposes | Rare; reported as 0 by GrowerIQ today |
| L | Holder of a GMP manufacturing licence under Part 3-3 of the TG Act | Pharmaceutical manufacturer |
| M | An Australian buyer with no ND Act licence | Pharmacy, distributor, state-only licence holder |
GrowerIQ routes each shipment automatically based on a "Licence type for ODC reporting" dropdown on the buyer's CRM Account (visible on the Account create/edit form for Australian organisations). It is a one-time question per buyer: confirm their licence type once at onboarding and every future report classifies them correctly.
Unclassified Buyers Default to GMP
If a buyer's Account has no licence type set, GrowerIQ reports their shipments in column L (GMP) by default. The Recipient Audit tab of the Breakdown report flags every unclassified buyer with a WARNING, so review it before submitting and set the dropdown on any flagged Accounts.
Column K is Always Zero
GrowerIQ has no data point today that distinguishes a supply to an ND Act licence holder "for other purposes" from one for manufacture, so column K is always reported as 0. If you made such a supply, amend the figure manually before submission and explain the change in the Comments column (Q).
Exports are Country-Based
Export (column N) is decided purely by the recipient's country. A buyer outside Australia is counted only in Export, never in a supply column, regardless of how their Account is classified. Nothing is double-counted.
💬 The Comments Column
Column Q is new in V3. The regulator uses it for explanations of amendments or reasons for discrepancies, for example a manual correction to a prior quarter or a variance from moisture adjustment.
GrowerIQ leaves this column blank for you. The Pre-Submission Review article tab generates a suggested comment for each month that needs one, including licence-typed supply movements (for example "51.000 kg supplied to GMP licence holders"). Copy the suggested text into column Q of the relevant stock tab before submitting.
🔄 Fresh-to-Dry Conversion
Automatic Conversion
GrowerIQ automatically converts fresh cannabis weights to dry-weight equivalents at 10% moisture. You do not need to do this manually. The conversion uses your actual recorded drying data and industry-standard moisture factors.
🧪 High THC vs Low THC
- Cannabis with a recorded THC result >1% appears in the High THC tab
- Cannabis with a recorded THC result <=1% appears in the Low THC tab
- The classification is based on the most recent THC test in GrowerIQ
- If no THC test has been recorded for an inventory item, it defaults to the High THC (>1%) tab
Keep THC Tests Current
If cannabis is reclassified (e.g., a new test result moves it from High to Low THC), the report reflects the classification at the time of each activity. Ensure your THC test results are recorded promptly in GrowerIQ.
❓ Common Questions
Why is my closing stock different from the calculated balance? Small differences are usually due to moisture adjustments or rounding during fresh-to-dry conversion. Check the Pre-Submission Review article tab, which classifies these variances automatically.
What counts as "Grown Own Cultivation"? The final weight after your production chain. If you harvest, dry, then cure, GrowerIQ reports the cured weight (not harvest + dry + cured, which would double-count). Fresh cannabis that hasn't been dried yet is converted to a dry-weight equivalent.
How are sales tracked? Through completed shipments in GrowerIQ. The weight is captured when the shipment is marked as shipped or delivered, not when the order is created. Which supply column (J, K, L, or M) the weight appears in depends on the buyer's licence type set on their CRM Account.
Why is all my domestic supply showing in the GMP column (L)? Your buyers' Accounts probably have no ODC licence type set yet. Unclassified buyers default to the GMP column. Open each buyer's Account, set the "Licence type for ODC reporting" dropdown, and re-generate the report. The Recipient Audit tab of the Breakdown report lists every buyer that needs attention.
My opening stock for February doesn't match January's closing stock? This should not happen. If it does, contact support. GrowerIQ uses the same database snapshot, so they should always match.
How does GrowerIQ convert fresh cannabis to dry weight? GrowerIQ uses your actual recorded drying data when available. For fresh cannabis that hasn't been dried yet, it applies a standard conversion factor to estimate dry weight at 10% moisture content.
Should "Used Own Manufacture" match the Manufacturing tab's cannabis input? Yes. The Stock tab's "Used Own Manufacture" records the cannabis consumed, while the Manufacturing tab's cannabis input columns (domestic plus imported, for the same THC level) record the same consumption from the manufacturing perspective. If you see a discrepancy, check the Pre-Submission Review article tab.